COVENANT VIOLATION ENFORCEMENT PROCEDURE
The Covenant Enforcement Procedure is outlined below, and should be followed upon notification of potential violation:
1. There are basically two types of Covenant violations: (1) a typical violation that might reference improper parking, loud noise, or failure to maintain a lot, and (2) failure to submit an RFM for improvements made to the lot, such as constructing a fence without approval. Apparent covenant violations as reported from any source are documented for review by the Covenants Sub-Committee Chairperson or the committee member designated by the Chairperson. The documentation procedures are as follows:
a) If logical, contact the homeowner with a phone call and/or a written letter requesting an RFM if applicable, or requesting cessation of the violation.
b) The conversation should be friendly in tone, and the committee member is not to commit with regards to the issue. Refer the homeowner to the Covenants and Neighborhood Living Standards.
c) The Covenants Committee reviews the information available and determines if there is a covenant violation. If it is a violation, then the Covenants Committee sends a letter identifying the violation and the section and article in violation.
2. A copy of the letter is to be forwarded to the Directors. After 10 days, the Covenants Committee reviews violator compliance. If not in compliance, a second letter is sent via regular and certified mail.
3. After 20 days, the Covenants Committee reviews violator compliance. If not in compliance, the homeowner information is sent to the Association Manager for assignment to the attorney for a 10-day demand letter.
4. After 30 days, the Covenants Committee reviews violator compliance. If not in compliance, the Association attorney shall proceed with legal remedies as outlined in the Declaration of Covenants.